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Resigning from a job is more than sending a short email. In 2026, professionals navigate hybrid work norms, digital handovers, and compliance requirements across Asia Pacific markets. A clear resignation letter sets the tone for a smooth exit and protects your reputation.
This article explains what to include, shares updated templates and outlines practical steps for offboarding. You’ll also find guidance on planning your next move.
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Your resignation letter is not just a goodbye; it is a statement that echoes your work ethic and commitment. They are important for several reasons:
A well-crafted resignation letter reflects professionalism and ensures a positive departure from the company. It’s a key formal document in any career transition, helping to preserve the employee's reputation and relationships with the employer and colleagues.
Email is widely accepted for formal notice. Use a clear subject line and attach a PDF if a formal documentation is required by HR. Keep the content to three or four short paragraphs.
Inform your direct manager via a meeting or video call before sending the official notice. This maintains respect and prevents surprises.
In most instances, a simple, professional resignation letter will suffice. By carefully considering the template that resonates with your situation and customising it with your personal details, you can navigate this process with confidence and grace, setting the stage for a smooth transition.
Even though you may be leaving due to personal grievances, you must not bring these to light in your resignation letter with negative comments about your employer or the organisation. You should discuss any further points in your exit interviews.
Here is a compilation of formal resignation letter templates to ease the pressure off you when writing your professional resignation letter. Using these examples of resignation letters, you can edit and personalise, where relevant, your situation.
Before your last day, confirm final pay and remaining leave with HR, return company equipment, and remove personal data from work devices. Share handover notes and status trackers with owners and deadlines to ensure continuity.
Moving on to a new role? Download our Michael Page Salary Guide to ensure you are well-informed about current market rates. Get detailed insights into salary ranges across industries and roles to help you negotiate your next compensation package confidently.
In a resignation letter, you should include a clear statement that you’re resigning, mention your final working day, and include a short note of thanks. It’s also thoughtful to offer help with the handover so the transition goes smoothly.
Yes, you can resign via email. Use a clear subject line, keep the message concise, and attach a PDF if your company archives letters. However, before sending the email, it’s best to inform your manager directly, ideally in person, so the email serves as a formal follow‑up rather than the first notice.
Yes, you can submit a resignation letter with immediate effect. However, whether you are permitted to leave right away depends on your employment contract and your company’s willingness to waive the notice period. Review your contractual obligations carefully, and if you must resign immediately, explain your reasons clearly and professionally to help maintain goodwill. Ultimately, the decision rests with your employer.
The best approach is to follow the notice period outlined in your employment contract, as this ensures you remain compliant with company policy. In many markets, professionals typically provide about 30 days’ notice, though this can vary depending on role and seniority. Whatever the length, make sure your resignation letter specifies your exact final working day so expectations are clear for both you and your employer.
No, you do not have to explain your reasons for resigning. If your reasons are private, it’s perfectly fine to leave them out. If you do choose to share, keep the explanation brief and professional. What matters most in your resignation letter are the essentials: the dates, a note of gratitude, and clear information about the transition. Keep reasons brief or omit if private. Focus on the essentials: dates, gratitude and transition.
You should handle client communications by sending a concise handover email that follows your employer’s policy and data rules. In the message, thank the client, share the new contact person’s details, and outline any immediate next steps. This approach ensures continuity and reassures the client that their needs will be managed smoothly.
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As a Content Executive at PageGroup, Carol Yeoh brings her expertise in writing and editing to create compelling and informative content for the APAC region. Her responsibilities include developing engaging articles, contributing to annual salary ...
