Executive Assistant - Embassy

International 全职 RMB200,000 - RMB350,000 per year View Job Description
Embassy is hiring for a Executive Assistant to the Deputy Chief of Mission. They are looking for candidate with experience of minimum 3-5 years of experience in a similar role, preferably within a diplomatic, governmental, or international organization.
  • Stable platform and competitive salary package
  • Opportunity to work with Deputy Chief of Mission

About Our Client

Our client is a foreign Embassy of China.

Job Description

Meeting Coordination

-Assist the DCM in scheduling and arranging meetings with government and nongovernment officials, stakeholders, and other relevant parties.

-Prepare meeting agendas, materials, and briefings in advance of meetings.

-Ensure all logistical aspects of meetings are handled, including venue arrangements, audiovisual support, and travel coordination.Strategic Planning and Follow-Up

-Collaborate with the DCM to formulate and implement strategic initiatives that align with the

embassy's goals.

-Track the progress of ongoing projects and follow up with relevant teams to ensure timely

completion of tasks.

-Assist in the evaluation of strategic outcomes and make recommendations for future

initiatives.Reporting and Documentation

-Generate regular reports on key activities, meetings, and outcomes to inform the DCM and

other stakeholders.

-Maintain comprehensive records of meetings, communications, and strategic plans.

-Prepare presentations and briefing materials for the DCM to share with senior leadership and external partners.Administrative Support

-Provide general administrative support to the DCM, including managing correspondence,

scheduling appointments and organizing files.

-Assist in preparing budget proposals and managing expenses related to DCM's activities.

-Act as a point of contact for internal and external inquiries, ensuring timely and professional

responses.

The Successful Applicant

Bachelor's degree in international relations, Political Science, Business Administration, or a related field.

Experience: Minimum of 3-5 years of experience in a similar role, preferably within a diplomatic, governmental, or international organization.

Strong organizational and time management skills with the ability to prioritize tasks

effectively.

Excellent verbal and written communication skills in English

Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and familiarity with project

management tools.

Ability to work independently and collaboratively in a fast-paced environment.

Discretion and confidentiality in handling sensitive information.

What's on Offer

Stable platform and diversified culture.

Competitive salary and package.

Contact
Joyce Gao
Quote job ref
JN-082024-6520774
Phone number
+86 10 6168 7557

Job summary

Function
Secretarial & Office Support
Specialisation
Executive Assistant
What is your area of specialisation?
Not For Profit
Location
International
Contract type
Permanent
Consultant name
Joyce Gao
Consultant phone
+86 10 6168 7557
Job Reference
JN-082024-6520774

Diversity & Inclusion at Michael Page

We don't just accept difference - we celebrate it. We encourage applicants from all backgrounds to apply for this role and are committed to building inclusive, diverse workplaces where everyone can thrive. If you require any support or reasonable adjustments during the recruitment process, please let us know.